Privacy Policy

1. Who We Are

Mui Faa Academy is a martial arts organisation based in the United Kingdom, providing training services, memberships, events and related services. 

2. What Data We Collect

We may collect and process the following types of personal data:

• Identity information, including full name and date of birth for age verification and safeguarding.

• Contact information, including email address and phone number

• Membership details, attendance, progression, belts and grading history.

• Parent or guardian information for under 18s, including parent or guardian name, contact details and relationship to the child.

• Health information, if voluntarily provided, such as injuries or medical conditions relevant to training.

• User content, including messages within the app, feedback or communications.

• Technical data, including device type, browser type and basic app usage data for functionality and performance.

3. How We Use Your Data

We use your data for the following purposes:

• Tracking progress and enabling communication between members and instructors.

• Account management, including memberships, bookings and customer support.

• Safeguarding, especially to help ensure the safety of children and participants.

• Communications, including service-related updates such as class changes and announcements.

• Business improvement, including improving our services and app functionality.

4. Legal Basis for Processing

We process your data under the following lawful bases:

• Contractual necessity, to provide our services.

• Legitimate interests, to improve and manage our business.

• Legal obligations, including safeguarding and compliance.

• Consent, where required, such as for marketing communications.

6. Data Sharing

We do not sell your data.

We may share your data with:​

• Instructors, only where necessary for delivering classes.

• Legal authorities, if required by law.

All third parties are required to protect your data.

7. Data Retention

We only keep your data for as long as necessary:

• Active members: for the duration of membership.

• Former members: retained for a reasonable period for legal and administrative purposes.

• Financial records: retained in line with UK legal requirements.

8. Your Rights (UK GDPR)

You have the right to:

• Access your personal data.

• Correct inaccurate data.

• Request deletion of your data.

• Restrict processing.

• Object to processing.

• Request data portability.

To exercise your rights, contact us using the relevant contact form on the booking page.

9. Children's Data

We collect and process data relating to children under 18 only with parent or guardian consent. We take safeguarding seriously and ensure that data is used only for necessary purposes and access is limited to authorised individuals.

10. Data Security

We implement appropriate security measures to protect your data, including secure servers and restricted access to sensitive information.

11. Cookies and Tracking

Our website may use limited cookies or similar technologies for basic functionality and performance monitoring. We do not use data for cross-app tracking or third-party advertising.

12. Changes to This Policy

We may update this Privacy Policy from time to time. Any updates will be posted on our website .